Finding 2: VTAOE’s does not have a standardized data collection form.
The NRS ICR requires that the State has standardized forms (electronic or paper) for collecting student information (e.g., intake, attendance) that include all NRS measures and have correct NRS definitions and categories. This requirement ensures that all local providers collect all required data elements for federal WIOA reporting. Discussion with the State team and a review of local intake forms revealed that VTAOE allows each local provider to create and use its own data collection forms. The versions the monitoring team reviewed appear to have the required data elements included, but there is potential for data collection errors when the State does not have oversight of the data collection forms. The current forms were devised to align with the State's previous management information system, and VTAOE has since transitioned to LACES. VTAOE must create a standardized data collection form for all local providers to use at intake.
Relevant sections of law and regulation: NRS Information Collection Request (ICR) OMB Control Number 1830-0027