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Iowa

State Abbreviation
IA
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Region
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State Capital
Des Moines

Assessment Policy

Is this Assessment Policy different from the Assessment Policy that was submitted for the previous program year?
Yes
Please describe the changes made to the Assessment Policy in the box below and click save when finished.

P2. “CASAS Life and Work, and Life Skills can be used for ESL until February 2, 2023. Sunsetting of these tests will extend to June 30th 2023”. The extension of ESL forms has been updated.

P3. Program year 2022-2023 was changed into 2023-2024.

P3. “CASAS Life and Work, and Life Skills can be used for ESL until February 2, 2023. Sunsetting of these tests will extend to June 30th 2023”. The extension of ESL forms has been updated.

P4. Program year 2022-2023 was changed into 2023-2024.

P5. Changed “A. All Iowa AEL programs must employ proper testing, scoring, and reporting protocols being used” into “A. All Iowa AEL programs must provide assurances that the employ proper testing, scoring and reporting protocols detailed in the document for the standardized instrument (s) are being used.”

P5. Added “by the Quarterly Data Quality Report and the Monthly Checklist (Appendix   ) to the end of D.

P5. Added “Refer to Appendix B for ELL reportable individuals” to the end of G.1.

P7. “CASAS Life and Work, and Life Skills can be used for ESL until February 2, 2023. Sunsetting of these tests will extend to June 30th 2023”. The extension of ESL forms was updated.

P7. I.2. “Entering daily hours is strongly recommended” was changed into “Entering daily hours is required.”

P8. Program year 2022-2023 was changed into 2023-2024.

P8. The first table was updated.

P10. Program year 2022-2023 was changed into 2023-2024.

P10. Added “C.  For low level English language learners follow the guidelines for the initial interview process and oral assessment as detailed in the “CASAS Intake Screening Process”. For participants with great difficulty do not test but collect demographic data and enroll in beginning ESL. Provide some classroom or one-on-one instruction, and then give Beginning Literacy Reading, Form 27 as the pretest.” Hyperlink was added to the “CASAS Intake Screening Process”.

P13. Student update was changed into student daily.

P13. Added “Review the data quality check report and data checklist each quarter” to the end of data reporting. 

P22. “Local program coordinators will monitor for assessment policy by” was changed into “local program coordinators will ensure compliance with the assessment policy by.”

P22. “Training for local program staff must be provided annually by the program coordinators or certified trainer and needs to include training on the current APG. This can be done through a face to face or through a video/web conferencing service,” was changed into “Offering an annual refresher to all instructors by the program coordinators or certified trainer on the current version of the Assessment Policy Guidelines (APG).”

P22. “Date of training” was added to the required copies for monitoring.

P23. “Registration for trainings may be done through the MyLearningPlan” was changed into “registration for trainings must be documented.”

P24. Section about CASAS training was updated and table below was added.

 

Coordinator

Data Specialist

Proctor

Instructor

CASAS eTest

Module 1 CASAS Implementation Basics

Every 2 years

Every 2 years

Optional

Optional

Module 2 CASAS eTests Implementation

Every 2 years

Every 2 years

Optional

Optional

eTest Coordinator Certification

Every 2 years

Every 2 years

Optional

Optional

eTest Proctor certification

Optional*

Optional*

Every year

Optional

Module 4 Test Results and Reports

Every 2 years

Every 2 years

Optional

Recommended

Remote testing certification (if provided)

Optional*

Optional*

Every year

 

CASAS paper

Module 1 CASAS Implementation Basics

Every 2 years

Every 2 years

Optional

Optional

Module 3 Paper Test Implementation

Every 2 years

Every 2 years

Optional

Optional

Paper Test Proctor certificate

Optional*

Optional*

Every year

Optional

Module 4 Test Results and Reports

Every 2 years

Every 2 years

Optional

Recommended

Added CASAS Intake Screening Summary to Appendix A and B.

Appendix D. “Adult literacy educators must document reasons for ALL post-assessments administered prior to the minimum required 40 hours of instruction as stipulated in the Iowa Assessment Policy Guidelines. Post assessment before 40 hours is restricted to ONLY the approved reasons provided below,” was changed into “Adult literacy educators must document reasons for any irregularity occurred with the administering of federally approved assessments ALL post-assessments administered prior to the minimum required 40 hours of instruction as stipulated in the Iowa Assessment Policy Guidelines.

Appendix H. An additional paragraph was added to PERPA Consent form (both in English and Spanish).

Added targets for PY2023 and PY2024 in Appendix M.

MindPlay was added as an approved distance learning curriculum.

Document File

Table SPR: Statewide Performance Report

Program Year
2021 (July 1, 2021 - June 30, 2022)
State
ServiceParticipants Served (Cohort Period: 07/01/{{ spr_year2 }} - 06/30/{{ spr_year3 }})Participants Exited (Cohort Period: 04/01/{{ spr_year2 }} - 03/31/{{ spr_year3 }})Funds Expended (Cohort Period: 07/01/{{ spr_year2 }} - 06/30/{{ spr_year3 }})Cost Per Participant Served (Cohort Period: 07/01/{{ spr_year2 }} - 06/30/{{ spr_year3 }})
Career Services949269003422379360.55
Training Services22517827553122.45
Percent training-related employment:Percent enrolled in more than one core program:Percent Admin Expended:
0.023
Total Participants Served (Cohort Period: 07/01/{{ spr_year2 }} - 06/30/{{ spr_year3 }})Total Participants Exited (Cohort Period: 04/01/{{ spr_year2 }} - 03/31/{{ spr_year3 }})Employment Rate (Q2) (Cohort Period: 07/01/{{ spr_year1 }} - 06/30/{{ spr_year2 }})Employment Rate (Q4) (Cohort Period: 01/01/{{ spr_year1 }} - 12/31/{{ spr_year1 }})Median Earnings (Cohort Period: 07/01/{{ spr_year1 }} - 06/30/{{ spr_year2 }})Credential Rate (Cohort Period: 01/01/{{ spr_year1 }} - 12/31/{{ spr_year1 }})Measurable Skill Gains (Cohort Period: 07/01/{{ spr_year2 }} - 06/30/{{ spr_year3 }})
NumDenominatorRateNumDenominatorRateNumDenominatorRateNumDenominatorRate
Total Statewide94926900Target39250.533250.445700.002390.2652950.47
Actual266150880.5229332661000.54526069.54626320.731463694920.4884
SexFemale497835771552+0.50811815+0.52775055.6215+0.72392288+0.4596
Male451433231109+0.54521511+0.56787840247+0.73732348+0.5201
Age< 16
16-181256989356+0.4797398+0.51023003.7146+0.7019701+0.5581
19-2421041780788+0.5701855+0.59584724.34171+0.75661030+0.4895
25-44483834211258+0.51511629+0.5417937.13131+0.72772335+0.4826
45-54864471189+0.5462316+0.55058398.0812+0.923381+0.4409
55-5924613949+0.445493+0.54067948.4+++112+0.4552
60+18410021+0.318135+0.27348865.59+++77+0.4184
Ethnicity/RaceAmerican Indian or Alaska Native796516+0.45718+0.33332657.51+++41+0.5125
Asian652354131+0.441288+0.56588874.93+++316+0.4846
Black or African American24991637638+0.62976+0.65547469.4931+0.72091233+0.4933
Hispanic or Latino29181980639+0.4044838+0.4175817639+0.57351238+0.4242
Native Hawaiian or Other Pacific Islander323010+0.52637+0.41174189.760+013+0.4193
White305226281134+0.57881132+0.58864718.6365+0.75251687+0.5527
More than One Race26020693+0.550277+0.58773031.7524+0.8571108+0.4153
Total Participants Served (Cohort Period: 07/01/{{ spr_year2 }} - 06/30/{{ spr_year3 }})Total Participants Exited (Cohort Period: 04/01/{{ spr_year2 }} - 03/31/{{ spr_year3 }})Employment Rate (Q2) (Cohort Period: 07/01/{{ spr_year1 }} - 06/30/{{ spr_year2 }})Employment Rate (Q4) (Cohort Period: 01/01/{{ spr_year1 }} - 12/31/{{ spr_year1 }})Median Earnings (Cohort Period: 07/01/{{ spr_year1 }} - 06/30/{{ spr_year2 }})Credential Rate (Cohort Period: 01/01/{{ spr_year1 }} - 12/31/{{ spr_year1 }})Measurable Skill Gains (Cohort Period: 07/01/{{ spr_year2 }} - 06/30/{{ spr_year3 }})
NumDenominatorRateNumDenominatorRateNumDenominatorRateNumDenominatorRate
Total Statewide94926900Target39250.533250.445700.002390.2652950.47
Actual2661+0.52293326+0.54526069.5462+0.7314636+0.4884
Displaced Homemakers232313+0.419311+0.36665153.13+++11+0.4782
English Language Learners, Low Levels of Literacy, Cultural Barriers925666812548+0.5213214+0.54356069.5422+0.72134536+0.49
Exhausting TANF within 2 years (Part A Title IV of the Social Security Act)1794+0.36369+0.52944368.87+++4+0.2352
Ex-offenders59240926+0.61923+0.54161.289+0.9362+0.6114
Homeless Individuals / runaway youth312910+0.666610+0.51318.09+++10+0.3225
Long-term Unemployed (27 or more consecutive weeks)11910440+0.476134+0.4254297.1110+0.833352+0.4369
Low-Income Individuals900560259+0.5755266+0.54624209.2155+0.7236488+0.5422
Migrant and Seasonal Farmworkers463412+0.38713+0.48145437.765+120+0.4347
Individuals with Disabilities (incl. youth)17811430+0.330+0.30922074.367+0.778+0.4382
Single Parents (Incl. single pregnant women)389321210+0.6158229+0.66564497.8133+0.8048144+0.3701
Youth in foster care or aged out of system201714+0.608613+0.81251520.865+0.833310+0.5

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From (mm/dd/yyyy) :
To (mm/dd/yyyy) :

OMB Control Number 1830-0027

+ Data were suppressed to protect the confidentiality of individual participant data.


The negotiations worksheet for have the following issues:

Year Report Data Level Issue Worksheet
-2 Table 5 State Problem with WIOA Table Key (Please contact site administrator) Follow up

Table FFR 3: Recipient Share Detail - Initial

State

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Iowa Department of Education 400 East 14th St Des Moines, IA 50319-0146
808346555
90-0743434
0277-21
Cash
From:
To:
From:
To:
NameAmount
Iowa Skilled Worker and Job Creation Fund1670680.00
0.00
0.00
0.00
0.00
b. Local Cash0.00
c. Total Cash (add all rows in 7a and 7b)1670680.00
d. Total Cash and In-Kind (add row 7c and total in box 8) (This amount must equal the amount reported in row 10j 'Total Recipient Share of Expenditures', column 10f 'Total' of the FFR.)0.00
State:0.00
Local:0.00
Total in-kind contributions:0.00
I agree and certify this document
On
Mon, 01/03/2022 - 09:54
9. Please explain any increases, decreases, or new cash and in-kind sources reported in Boxes 7 or 8 since the previous year.
The amount represents an initial match.

Table FFR 2: Federal Financial Report - Final

State

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Iowa Department of Education
400 East 14th Street
Des Moines, IA 50319-0146
808346555
90-0743434
0277-20
Accrual
From:
To:
From:
To:
10. Transactions(a) State Administration(b) State Leadership(c) Programs of Instruction ABE levels 1-4 and ESL levels 1-6(d) Programs of Instruction ABE levels 5-6(e) Training(f) Total
Federal Cash:
a. Cash Receipts226976465345268094968980904063079.00
b. Cash Disbursements226976465345268094968980904063079.00
c. Cash on Hand (line a minus b)0.000.000.000.000.000.00
Federal Expenditures and Unobligated Balance:
d. Total Federal funds authorized4063079.00
e. Federal share of expenditures
Basic Grant1861384653452381468689809130214.253722760.00
Integrated English Literacy and Civics Education (Sec 243)4083829948112288.41340319.00
Corrections Education (Sec. 225)11699.374053.06015752.43
One-Stop Infrastructure Costs (Local Option)00.00
One-Stop Infrastructure Costs (State Option)00.00
f. Federal share of unliquidated obligations000000.00
g. Total Federal share226976.00465345.002680949.00689809.00142502.664063079.00
h. Unobligated balance of Federal funds (line d minus g)0.00
Recipient Share:
i. Total recipient share required (i.e. Maintenance of Effort)00310281760980503712622.00
j. Recipient share of expenditures00310281760980503712622.00
One-Stop Infrastructure Costs000.00
Integrated English Literacy and Civics Education (Sec 243)00000.00
Corrections Education (Sec. 225)000000.00
k. Remaining recipient share to be provided (line i minus j)0.000.000.000.000.000.00
Program Income:
l. Total program income earned174275048022475.00
m. Program income expended165524794021346.00
n. Unexpended program income (line l minus line m)00875.00254.000.001129.00
11. Indirect Expensea. Typeb. Ratec. Period FromPeriod Tod. Basee. Amount Chargedf. Federal Share
Restricted Final0.114007/01/201906/30/2020181263.0020664.0020664.00
Restricted Final0.123007/01/202009/30/2021331650.0040793.0040793.00
g. Totals:512913.0061457.0061457.00
I agree and certify this document
On
Thu, 12/30/2021 - 10:29

Table FFR 4: Recipient Share Detail - Final

State

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Iowa Department of Education
400 East 14th Street
Des Moines, IA 50319-0146
808346555
90-0743434
0277-20
Cash
From:
To:
From:
To:
NameAmount
Iowa Skilled Worker and Job Creation Fund3712622.00
0.00
0.00
0.00
0.00
b. Local Cash0.00
c. Total Cash (add all rows in 7a and 7b)3712622.00
d. Total Cash and In-Kind (add row 7c and total in box 8) (This amount must equal the amount reported in row 10j 'Total Recipient Share of Expenditures', column 10f 'Total' of the FFR.)0.00
State:0.00
Local:0.00
Total in-kind contributions:0.00
I agree and certify this document
On
Tue, 01/04/2022 - 14:14

Assessment Policy

Is this Assessment Policy different from the Assessment Policy that was submitted for the previous program year?
Yes
Please describe the changes made to the Assessment Policy in the box below and click save when finished.

p.2 Delete TABE Locators by Instructional Programs table.

p.2 “*CASAS Life and Work, Life Skills and TABE CLAS-E can be used for ESL until February 2, 2023” is changed into “CASAS Life and Work, and Life Skills can be used for ESL until February 2, 2023. Sunsetting of these tests will extend to June 30th 2023.”

p.3 Program year 2021-2022 is changed into 2022-2023. Information about TABE is removed.

p.4 Delete TABE Assessment Series table. “….based on the appropriate instructional program” is deleted. Item 2 and 3 (before Post-test match target section) are combined. Program year 2021-2022 is changed into 2022-2023.

p.5 item D is modified into “All programs must complete the Local Program Data Quality Checklist annually and submit in the status report….”

p.6 information about TABE is deleted.

p.7 “(please refer to managed enrollment)” is added in item 8. Information about TABE is removed.

p.8 Information about TABE is removed. Item I. 2. “Attendance hours must be entered into the state system at least monthly” is changed into “at least weekly.” “This should be done…..” is changed into “ All data should be finalized ….”

p.9 Program year is updated, and information about TABE is removed. “F. Assessments administered by another provider maybe requested and transferred to a new provider. Details can be found in the data specialist handbook” is added.

p.10 Information about TABE is deleted.

p.12 Program year is updated. Information about TABE is removed.

p.13 Information about TABE is removed.

p.15 “Participant attendance data must be entered monthly…….” is changed into “Participant attendance data must be entered weekly and all data should be finalized by the 10th ……”

p.15 item Data Integrity Repot is changed into Data reporting; Programs are required to generate and review the data integrity report, NRS tables monitor, and NRS summary audit on a monthly.

p.15 Item Testing Data, “Pre-test information should be entered in the state system within two weeks of its administration” is changed into “Pre-test information should be entered in the state system within one week of its administration.” “Any participant that scores below the accurate scaled score range must have the scores manually entered the state system” is removed.

p.15 Item Demographic data, “(all participants should be marked with at least one barrier to employment)” is added.

p.18 “…with any supporting Sign-in Sheets” is removed.

p.18 Add “IET or workplace literacy participants who made an MSG other than EFL must have required documentation of gain (please refer to the data specialist handbook).”

p.19 Add “Blended Learning: Instruction is delivered through both distance and in-person classroom or tutoring methods.”

p.21-23 Information about TABE is removed.

p.26 under proctor certification “dependent on the mode of test delivery” is removed.

p.26. Add “Coordinator Certification

CASAS eTests Coordinator Certification is required for coordinator every two years. Coordinator is also required to finish module 2 (please refer the table below) every two years.  “

p.27 Information about TABE is removed.

p.29 modified paragraph regarding about CANVAS master course.

p.30 add “All master courses developed in CANVAS are approved distance education curricula.”

Information about TABE is removed in all appendices.

Appendix G removed Status in Program Year section.

Appendix M added ABE level 6 target.

Table FFR 1: Federal Financial Report - Initial

State

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Iowa Department of Education 400 East 14th St Des Moines, IA 50319-0146
808346555
90-0743434
0277-21
Accrual
From:
To:
From:
To:
10. Transactions(a) State Administration(b) State Leadership(c) Programs of Instruction ABE levels 1-4 and ESL levels 1-6(d) Programs of Instruction ABE levels 5-6(e) Training(f) Total
Federal Cash:
a. Cash Receipts140434166840120288734842501858586.00
b. Cash Disbursements140434166840120288734842501858586.00
c. Cash on Hand (line a minus b)0.000.000.000.000.000.00
Federal Expenditures and Unobligated Balance:
d. Total Federal funds authorized4225511.00
e. Federal share of expenditures
Basic Grant1148021668401202887348425130214.251832954.00
Integrated English Literacy and Civics Education (Sec 243)25631.650025631.65
Corrections Education (Sec. 225)11150.862481013631.86
One-Stop Infrastructure Costs (Local Option)00.00
One-Stop Infrastructure Costs (State Option)00.00
f. Federal share of unliquidated obligations95961.35316489158643136804402366925.35
g. Total Federal share236395.00483329.002789318.00716469.00130214.254225511.00
h. Unobligated balance of Federal funds (line d minus g)0.00
Recipient Share:
i. Total recipient share required (i.e. Maintenance of Effort)00139668827399201670680.00
j. Recipient share of expenditures00139668827399201670680.00
One-Stop Infrastructure Costs000.00
Integrated English Literacy and Civics Education (Sec 243)00000.00
Corrections Education (Sec. 225)000000.00
k. Remaining recipient share to be provided (line i minus j)0.000.000.000.000.000.00
Program Income:
l. Total program income earned12942.372879.60015821.97
m. Program income expended12019.282674.22014693.50
n. Unexpended program income (line l minus line m)00923.09205.380.001128.47
11. Indirect Expensea. Typeb. Ratec. Period FromPeriod Tod. Basee. Amount Chargedf. Federal Share
Restricted Final0.12307/1/20206/30/2021165911.0020407.0020407.00
Restricted Final0.14107/1/20219/30/2021126546.0017843.0017843.00
g. Totals:292457.0038250.0038250.00
I agree and certify this document
On
Mon, 01/03/2022 - 09:56

Table 14: Local Grantees by Funding Source

Program Year
2020 (July 1, 2020 - June 30, 2021)
State
Provider AgencyTotal Number of ProvidersTotal Number of IELCE ProvidersTotal Number of Sub-RecipientsWIOA Funding TotalWIOA Funding % of TotalState Funding TotalState Funding % of Total
(A)(B)(C)(D)(E)(F)(G)(H)
Local Education Agencies0000.000.00000.000.0000
Public or Private Nonprofit Agency
Community-based Organizations0000.000.00000.000.0000
Faith-based Organizations0000.000.00000.000.0000
Libraries0000.000.00000.000.0000
Institutions of Higher Education
Community Junior or Technical Colleges15503341018.001.00004790530.001.0000
Four-year Colleges or Universities0000.000.00000.000.0000
Other Institutions of Higher Education0000.000.00000.000.0000
Other Agencies
Correctional Institutions0000.000.00000.000.0000
Other Institutions (non-correctional)0000.000.00000.000.0000
Other
0000.000.00000.000.0000
0000.000.00000.000.0000
0000.000.00000.000.0000
Total15.005.000.003341018.0014790530.001

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OMB Control Number 1830-0027

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